Department Coordinator

Key Responsibilities

• Coordinate and manage all activities and functions critical to the day-to-day operation of the Charlotte site.
• Research, respond, and resolve questions regarding department processes, functions, and requests.
• Partner with other functional areas to quickly resolve issues and accomplish responsibilities.
• Support the site event planning process; which includes focus on networking, engagement, and volunteer opportunities.
• Manage the coordination and tracking of information, programs and initiatives that site initiatives, including OneDrive, Share point and Excel.
• Coordinate and help prepare various materials for site leadership and help facilitate timely execution of townhalls, leader visits, and lunch and learns.
• Interact with internal business partners to track, maintain, and communicate department information including facilities management, human capital tracking and business continuity updates.
• Manage the new hire process including set up, welcoming, and distribution lists.
• Partner with CLT to refresh the 'Charlotte 101' presentation document
• Assist with data tracking for on-site employee headcount, annual engagement survey process, etc.
• Partner with CLT to execute 4 volunteer events and 4 fun events annually.
• Drive the agenda and minutes for monthly CLT leadership meetings and own follow-ups, next steps, and coordination.

Required Qualifications

• Associate Degree; or 1+ years of equivalent and/or project management experience.
• Adept at building positive and collaborative working relationships.
• Highly organized with a strong attention to detail and flexibility to execute on a variety of strategies.
• Capable of managing multiple tasks in a dynamic and fast paced environment.
• Excellent communication skills and ability to negotiate to effectively coordinate department priorities.
• Ability to handle/maintain private and confidential information with discretion.
• Ability to work independently and take proactive initiative on work with little direction.
• Critical thinking and problem-solving skills.
• Proficiency with standard business hardware and software (including Microsoft Office products).

Preferred Qualifications

About Our Company
We’re a diversified financial services leader with more than $1 trillion in assets under management and administration as of 2022. Our team of 20,000 people in more than 20 countries, advise and manage assets and income of more than 2 million individual, small business and institutional clients. We are a longstanding leader in financial planning and advice, a global asset manager and an insurer. Our unwavering focus on our clients and strong financial foundation connects each of our unique businesses - Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities. Here, we foster meaningful careers, invest in the future, and make a difference for clients, institutions and communities around the world.

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