Department Coordinator, Investments

About Our Company

Working at Columbia Threadneedle Investments you'll find growth and career opportunities across all of our businesses.

We're intentionally built to help you succeed. Our reach is expansive with a Columbia Threadneedle Investments global team of 2,300 people working together. Our capability is diverse with more than 550 investment professionals sharing global perspectives across all major asset classes and markets. Our clients have access to a broad array of investment strategies, and we have the capability to create bespoke solutions matched to clients' specific requirements. Our unwavering focus on our clients and strong financial foundation connects each of our enterprise businesses — Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities.

Job Description

Key Responsibilities

You will support our Global Investments Chief Operating Officer, our Global Head of Trading, and their respective teams along with another small team within the Investments business.

• Provide day-to-day coordination and support of department and project activities to ensure key tasks and deadlines are met.
• Independently manage leader(s) calendar and meeting prioritization include scheduling meetings/conferences.
• Plan domestic/international travel, on/offsites and events, coordinate accommodations and resources, track/file expenses, and create and provide initial analysis of reports.
• Preparation and coordination of meeting materials, track expenses, and create and provide initial analysis of reports.
• May read and respond to emails and requests on behalf of the leader; ensure leader is informed of pending requests or requests where follow up is required.
• Responds to ad hoc requests and manages small projects.
• Research, respond, and resolve questions regarding department processes, functions, and requests. Partner with other functional areas to quickly resolve issues and accomplish responsibilities.
• Interact with internal business partners to track, maintain, and communicate department information.

Required Qualifications

• At least 3-5 years of administrative and/or project management experience.
• Strong knowledge and application with Microsoft suite programs (MS Word, Excel, PowerPoint, Outlook, Teams)
• Solid experience working with multiple time zones.
• Demonstrated experience coordinating complicated travel, including international.
• Excellent organization skills, attention to detail and success in working across multiple teams, offices, and time zones.
• Ability to anticipate business needs, utilize independent judgment and have a demonstrated aptitude of discretion while accessing and handling sensitive information.
• Strong interpersonal skills are necessary to interact with multiple teams and individuals at various professional levels and locations.
• Experience being efficient and skillful while working in a fast-paced environment.
• Exceptional and written/verbal communication skills are essential.

Preferred Qualifications

• Bachelor’s degree preferred or equivalent years of experience.
• Project coordination experience.
• Experience with administrative programs: Ariba Buyer, Concur, etc.
• Financial services industry experience is favorable and/or basic level of understanding of the financial markets would be beneficial.

Visa Sponsorship

Applicants must have a valid work authorization that does not now, or in the future, require visa sponsorship for employment in the United States (e.g., H-1B, F-1 CPT, F-1 OPT, TN).

In-Office Collaboration

We are a client-centric, relationship-based business. Working together, in-person, is foundational to how we achieve results. By fostering a culture of face-to-face collaboration, idea sharing, productivity and personal connection, we deliver for our stakeholders — clients, advisors, employees and shareholders. Our employees work in the office at least four (4) days per week, with flexibility to work from home one (1) day per week. Some roles may require additional in-office time or different in-office expectations, and specific requirements will be discussed during the hiring process.

Base Pay Salary

Columbia Threadneedle is a people business, and we recognise that our success is due to our talented people, who bring diversity of thought, complementary skills and capabilities. We are committed to fostering an inclusive and performance-based culture where everyone can belong, grow, contribute and realise their potential.

Columbia Threadneedle is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, age, physical or mental disability, medical condition, pregnancy, military status, veteran status, genetic information, citizenship, disability status, marital status, family status or any other basis prohibited by law.

We are committed to fostering an inclusive and accessible recruitment process for individuals with disabilities. If you require a reasonable accommodation to participate in the application or interview process, speak to your recruiter to discuss how we can support you.

Requisition Number